Listserv Instructions

Alias List Overview and Subscription Instructions

Alias List Purpose

An alias list is a method of distributing information to individuals holding specific positions within the California Community College system.  Determining which alias list to use depends on the targeted audience for the message.

The alias lists at the Chancellor’s Office, are based on predetermined employment positions (i.e. chief executive officers, academic senate presidents, etc.).  Anyone who knows the correct email syntax may use these lists.  Alias lists differ from list servers in that alias lists are “hard-wired”; the pointers must be actually physically typed in, whereas in a list server, one must subscribe or unsubscribe to a notification system, such as majordomo.

Some advantages to alias lists include being able to email to a generic pointer without knowing the name or email address of the recipient, and allowing more control over to whom the mail goes, as opposed to a list server, where mail goes to all subscribed users.  One disadvantage with pointers is that they must be manually maintained and frequently updated to reflect constant personnel changes, as individuals tend to move in and out of the Community College system.

Here are some of the various alias abbreviations and what they mean:

Destination      Description

adreg               admissions and registrar

cfao                 chief financial aid officer

csso                 chief student services officer

hsp                  health services personnel

mat                  matriculation coordinator

ncmat              noncredit matriculation coordinator

pio                   public information officer

respl                research and planning

sbgp                student body government president

tcd                   transfer center director

vet                   veterans officers

There are essentially two ways to take advantage of these lists: “broadcasting” to a particular group or combination of groups, or using the unique three-digit district/college identifier to target an individual campus, district position, or group of individuals.

How to Subscribe to the Alias List:

Each district alias list email coordinator (typically MIS staff person) establishes the names of the “pointers” for each this list. The pointers for the  lists should include all persons interested in the topical area covered by each list but typically should always include the director or manager of of any programs covered in any of the topical areas. For Example if FA covers Veterans then the director and appropriate staff should monitor the list (receive postings) as "pointers".  If personnel changes, please contact the MIS office at the district level and ask for a change in pointers to identify new staff for the appropriate lists.

How to Send to the Alias List:

Staff at the campuses may also use this listserv to communicate statewide with the "pointers” on any list to which they are subscribed.

To use the alias list, open your email application.  Create a new email message or use an existing message.

To mail to all members of an alias distribution group

In the “To:” line, type “xxx-all@cccco.edu”.  XXX refers to the abbreviated alias list designation (i.e. cfao, adreg, vet) and cccco.edu designates the Chancellor’s Office email host, which is the first stop on the e-mail journey.  For any message sent to an entire group alias, “-all” must be used.  If either the hyphen or the word all is left out, the email will not be sent.  For example, to send a note to all the CFAOs, in the “To” field, type “cfao-all@cccco.edu” (do not include the quotes).  When you are finished composing your message, click on the “Send” button.