Alias List Overview and Subscription Instructions
Alias List Purpose
An alias list is a method of distributing information to individuals holding specific positions within the California Community College system. Determining which alias list to use depends on the targeted audience for the message.
We have two Listserv providers for the California Community College System:
The alias lists managed by Chancellor’s Office have the suffix email@example.com, and are based on predetermined employment positions (i.e. chief executive officers, academic senate presidents, etc.). Anyone who knows the correct email syntax may use these lists. Alias lists differ from list servers in that alias lists are “hard-wired”; the pointers must be actually physically typed in, whereas in a list server, one must subscribe or unsubscribe to a notification system, such as majordomo.
The alias lists managed by the CCC Technology Center have the suffix firstname.lastname@example.org. The CCC Technology Center provides Listserv hosting for the California Community Colleges regional and system-wide organizations. An index or existing lists is available here. To subscribe to one of these lists click on the list name and you will find a link allowing the option to subscribe on the right sidebar.
Some advantages to alias lists include being able to email to a generic pointer without knowing the name or email address of the recipient, and allowing more control over to whom the mail goes, as opposed to a list server, where mail goes to all subscribed users. One disadvantage with pointers is that they must be manually maintained and frequently updated to reflect constant personnel changes, as individuals tend to move in and out of the Community College system.
Here are some of the various alias abbreviations and what they mean:
adreg admissions and registrar
cfao chief financial aid officer
ciso chief information security officers
csso chief student services officer
hsp health services personnel
mat matriculation coordinator
ncmat noncredit matriculation coordinator
pio public information officer
respl research and planning
sbgp student body government president
tcd transfer center director
vet veterans officers
There are essentially two ways to take advantage of these lists: “broadcasting” to a particular group or combination of groups, or using the unique three-digit district/college identifier to target an individual campus, district position, or group of individuals.
NOTE: Each list has its own subscription requirements as established by the organization managing the list, so not every list in the index is available for open subscription. In addition, some organizations have chosen to not include their lists in the public index. You may be able to search for these lists per instructions on the page.
How to Subscribe to the Alias List:
Each district alias list email coordinator (typically MIS staff person) establishes the names of the “pointers” for each this list. The pointers for the lists should include all persons interested in the topical area covered by each list but typically should always include the director or manager of any programs covered in any of the topical areas. For Example if FA covers Veterans then the director and appropriate staff should monitor the list (receive postings) as "pointers". If personnel changes, please contact the MIS office at the district level and ask for a change in pointers to identify new staff for the appropriate lists.
How to Send to the Alias List:
Staff at the campuses may also use this listserv to communicate statewide with the "pointers” on any list to which they are subscribed.
To use the alias list, open your email application. Create a new email message or use an existing message.
To mail to all members of an alias distribution group
In the “To:” line, type “email@example.com” or “firstname.lastname@example.org”. XXX refers to the abbreviated alias list designation (i.e. cfao, adreg, vet). The cccco.edu or listserv.cccnext.net designates the Chancellor’s Office email host or CCC Technology Center email host, which is the first stop on the e-mail journey. For any message sent to an entire group alias, “-all” must be used. If either the hyphen or the word all is left out, the email will not be sent. For example, to send a note to all the CFAOs, in the “To” field, type “email@example.com” (do not include the quotes). When you are finished composing your message, click on the “Send” button.
For security reasons, the listservs has been configured to request positive confirmation of posted messages. You must confirm that the enclosed message did originate from you. To do so, simply reply to the message and type "OK" (without the quotes) in the text of your message, or click on the link provided. NOTE: If this does not work, or if the message did NOT originate from you, then contact the list owner for assistance.